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SOP-100.000.206 v2.0

Entering Daily Sales into Intuit Enterprise Suite

Retail | Finance & Accounting | All Locations
Effective Date
April 1, 2026
Document Owner
Tim Clark
Next Review
October 1, 2026
1. Purpose ▼

This SOP provides standardized procedures for entering daily retail sales data from the Dutchie POS Closing Report into the Intuit Enterprise Suite (QuickBooks Online).

⚠️ Entry must occur within 24 hours of the business day.
Core Objectives:
  1. Record daily sales into the correct QB company account within 24 hours
  2. Accurately break down revenue by payment method (cash, debit, credit)
  3. Record sales tax collected as a separate line item
  4. Ensure entity-specific category routing per Section 8.7
  5. Maintain a clean audit trail linking Dutchie to QB
8.7 Entity-Specific QB Company Routing ▼
⚠️ CRITICAL: Verify you are in the correct company account before entering data.
Location Code Legal Entity QB Company Account
RRCo-5455Red Run Cannabis Company LLCRed Run Cannabis Company
RRCo-RedsRed Run Cannabis Company LLCRed Run Cannabis Company (Reds)
RRCo-KBRKBR Retail LLCKBR Retail
RRCo-910Red Run Anchorage Holdings LLCRRCo-ANC — 910 categories
RRCo-225Red Run Anchorage Holdings LLCRRCo-ANC — 225 categories
RRCo-36ARed Run Anchorage Holdings LLCRRCo-ANC — 36A categories
For RRCo-KBR (K Beach): Select "KBR Retail" in the QB company selector.
8.1 Gathering Source Documents ▼

Before entering, you need:

  1. Dutchie Closing Report for the business date
  2. Daily Cash Count Form (verified and signed)
  3. Any variance notes from shift reconciliation
8.2 Navigating to the Correct Company Account ▼
  1. Log in to Intuit Enterprise Suite
  2. Click company selector (top left)
  3. Select the correct company per the mapping above
  4. Verify you see the correct company name in the header
8.3-8.4 Creating the Daily Sales Receipt ▼

8.3 Creating the Entry

  1. Navigate to: + New → Sales Receipt
  2. Set the date to the business date (not entry date)
  3. Customer field: Leave blank or use "Daily Sales"

8.4 Entering Payment Method Breakdown

From the Dutchie Closing Report, enter separate line items:

Line Category Amount Source
1Revenue: Cash SalesDutchie cash total
2Revenue: Debit Card SalesDutchie debit total
3Revenue: Credit Card SalesDutchie credit total
Note: Each location has its own revenue categories. Use location-specific categories.
8.5 Entering Sales Tax ▼

Add a separate line for sales tax collected:

CategorySales Tax Payable
AmountExact tax amount from Dutchie
⚠️ Do NOT include sales tax in the revenue lines. It's a liability, not revenue.

Tax Rates by Location:

RRCo-KBR (K Beach)3% (KPB Code 99 only)
RRCo-5455 (Kenai Spur)6% (KPB Code 30 + 99)
Anchorage stores5% (MOA)
8.6 Verifying & Saving the Entry ▼

Before saving, verify:

  • Company account is correct
  • Date is business date (not entry date)
  • Cash + Debit + Credit = Gross Revenue on Dutchie
  • Sales Tax = Tax amount on Dutchie
  • Total = Total from Dutchie Closing Report
Click "Save and Close" only after all checks pass.
QB Category Reference by Location ▼

RRCo-KBR (KBR Retail LLC)

  • Revenue: KBR Revenue: Cash Sales
  • Revenue: KBR Revenue: Debit Sales
  • Revenue: KBR Revenue: Credit Sales
  • Sales Tax Payable: KPB Sales Tax Payable (3% Code 99)

RRCo-5455 / RRCo-Reds (Red Run Cannabis Company)

  • Revenue: RRCo-5455 Revenue: [Payment Type]
  • Revenue: RRCo-Reds Revenue: [Payment Type]
  • Sales Tax Payable: KPB Sales Tax Payable

RRCo-910 / RRCo-225 / RRCo-36A (RRCo-ANC)

  • Revenue: RRCo-910 Revenue: [Payment Type]
  • Revenue: RRCo-225 Revenue: [Payment Type]
  • Revenue: RRCo-36A Revenue: [Payment Type]
  • Sales Tax Payable: MOA Sales Tax Payable (5%)
📝 Knowledge Check Quiz

1. When must daily sales be entered into QuickBooks?

2. What QB company account does RRCo-KBR route to?

3. How should sales tax be entered?

4. What is the sales tax rate for K Beach (RRCo-KBR)?

5. What date should be used when creating the sales receipt?

0/5

Quiz Complete!