← Cultivation Hub

🌱 Sandy's Homebase

Compliance & Admin Lead
💵 Cash Ledger 📅 Calendar

Cultivation Overview

Monthly cash payment obligations for all cultivation & manufacturing facilities

$13,600
Monthly Rent
$18,914
Utilities & Services
~$2,500
Avg. Supplies
$35,014
Total Monthly
🚨 CRITICAL: Leslie Loan Due BEFORE 5th
$2,908
ACG LLC Escrow Payment
First National Bank
Account #52402401 • In Person
🔴 Priority 1 — Due 1st-5th of Month
Vendor Facility Category Amount Due Date
ACG LLC 5455 Cultivation Rent $3,000 1st
ACG LLC Manufacturing Rent $4,000 1st
ACG LLC KBR Cultivation Rent $3,000 1st
John Emmi Pittman Rent $3,600 1st
First National Bank ACG LLC Leslie Loan $2,908 BEFORE 5th
⚡ Today's Priority Tasks
  • Check Metrc for pending transfers
    Review incoming/outgoing manifests
    Daily
  • Record cash payments in ledger
    Log any vendor payments made today
    As needed
  • Submit receipts to Charlene
    All receipts same-day per SOP
    Same day
📸 Manufacturing Utility Bill Workflow
📬
Bill arrives
→
📸
Photo it
→
📧
Send to Charlene
→
💰
Cash bag ready
→
🚗
Pick up & pay

🔄 Cash Payment Workflow

How rent and utility payments flow from Manufacturing to ACG and vendors

👥 Key People in This Process
📧 Charlene (EA)
charlene@redruncannabiscompany.com
  • Secures Manufacturing cash payment funds
  • Prepares cash payment bags
  • Notifies Sandy when ready
🏪 Skylar (KBR Retail)
KBR Retail Manager
  • Receives KBR Retail utility bill photos
  • Handles KBR Retail cash payments
🌱 Sandy (You)
Compliance & Admin Lead
  • Checks Retail Office Inbox for mail
  • Sorts bills to appropriate bins
  • Photos bills → send to Charlene/Skylar
  • For KBR Cult: secures cash + bill in payment bag
  • Makes payments & records in ledger
🏠 Manufacturing Rent Workflow ($4,000/month)
1
Days 1-3 of Month: Pick up rent from Manufacturing
Plan route to 12516 Kenai Spur Hwy — coordinate with cultivation material deliveries
2
Deposit $4,000 into ACG Cash On Hand bin
Location: Retail Office Safe at 5455 Kenai Spur Hwy
3
Mark $4,000 incoming rent in the ledger
Record date, source (Manufacturing rent), amount
4
Secure Leslie Loan payment: $2,908
From ACG's Cash On Hand — this is ACG's escrow payment
5
Pay Leslie Loan at First National Bank — BEFORE the 5th
Must be paid in person. Account #52402401
⚡ Manufacturing Utility Bill Workflow
1
Utility bill arrives at 5455 Kenai Spur Hwy (mail)
HEA, Enstar, City of Kenai — for Manufacturing facility
2
📸 Take a photo of the bill
Clear photo showing amount due, account #, due date
3
📧 Send photo to Charlene
charlene@redruncannabiscompany.com — include facility name
4
⏳ Wait for Charlene's notification
She will secure funds in a cash payment bag and notify you when ready
5
🚗 Plan efficient pickup route
Combine with cultivation material deliveries when possible
6
💰 Pick up cash bag & make payment
Get receipt, record in ledger same day
⚠️ Critical Deadlines
PaymentDeadlineLocationAmount
Leslie Loan (ACG) BEFORE 5th of month First National Bank (in person) $2,908
Manufacturing Rent Pickup Days 1-3 of month 12516 Kenai Spur Hwy $4,000
All Utilities (KPB facilities) Before 15th Various (see Route Planning) ~$9,700

🚗 Route Planning

Efficient payment routes — group by vendor and location to minimize trips

🏦 Route A: Beginning of Month (Days 1-5)
CRITICAL: Leslie Loan must be paid BEFORE the 5th
StopLocationTaskAmount
1 12516 Kenai Spur Hwy
Manufacturing		 Pick up Manufacturing rent funds $4,000
2 5455 Kenai Spur Hwy
Retail Office Safe		 Deposit rent → ACG Cash On Hand bin
Secure Leslie Loan payment ($2,908)		 $4,000 in / $2,908 out
3 First National Bank
Kenai		 Pay Leslie Loan (Account #52402401)
⚠️ MUST BE BEFORE 5th		 $2,908
💡 Tip: Combine this route with cultivation material deliveries to Manufacturing
⚡ Route B: HEA Payments (Days 5-15)
Pay ALL HEA bills together in one trip
FacilityAddressServiceEst. Amount
RRCu-5455 5455 Kenai Spur Hwy HEA Electric $5,300
Manufacturing 12516 Kenai Spur Hwy HEA Electric $2,000
KBR Cultivation 42106 K Beach Rd HEA Electric $635
Total HEA Payment$7,935
📍 HEA Payment Location: HEA office in Kenai (or online if available)
🔥 Route C: Enstar (Natural Gas) Payments
Pay ALL Enstar bills together
FacilityAddressServiceEst. Amount
Manufacturing 12516 Kenai Spur Hwy Natural Gas $1,000
KBR Cultivation 42106 K Beach Rd Natural Gas $50
Total Enstar Payment$1,050
💧 Route D: City of Kenai (Water/Sewer)
Pay ALL City of Kenai bills together
FacilityAddressServiceEst. Amount
RRCu-5455 5455 Kenai Spur Hwy Water/Sewer $550
Manufacturing 12516 Kenai Spur Hwy Water/Sewer $162
Total City of Kenai Payment$712
📋 KPB Facilities Summary (Sandy's Responsibility)
Kenai Peninsula Borough facilities only — logical groupings for efficient routes
Vendor GroupFacilitiesTotal Est.Optimal Timing
🏦 Rent + Leslie Loan Manufacturing → 5455 Safe → First National Bank $6,908 Days 1-3 (loan by 5th)
⚡ HEA (Electric) 5455, Manufacturing, KBR $7,935 Days 5-15
🔥 Enstar (Gas) Manufacturing, KBR $1,050 Days 5-15
💧 City of Kenai (Water) 5455, Manufacturing $712 Days 5-15
Total Monthly (KPB Facilities)$16,605
💡 Route Optimization Tips
  • 🚗
    Combine routes with cultivation deliveries
    When picking up rent from Manufacturing, bring cultivation materials at the same time
  • 📅
    Group by vendor, not by facility
    All HEA bills together, all Enstar bills together — one trip per vendor
  • ⏰
    Prioritize time-sensitive payments
    Leslie Loan MUST be before 5th — schedule this route first every month
  • 📸
    Bill arrives? Photo → Charlene immediately
    Don't wait — send the photo so Charlene can prepare the cash bag

💰 Cash Payment Priority Schedule

All cultivation & manufacturing facilities — pay in priority order

📊 Open Google Sheet 💵 Cash Ledger
🔴 Priority 1 — RENT (Due 1st of Month)
LandlordFacilityAddressAmountStatus
ACG LLC RRCu-5455 (Cultivation) 5455 Kenai Spur Hwy $3,000 Due 1st
ACG LLC RRCu-Man (Manufacturing) 12516 Kenai Spur Hwy $4,000 Due 1st
ACG LLC RRCu-KBR (K Beach Cult) 42106 K Beach Rd $3,000 Due 1st
John Emmi RRCu-Pitt (Pittman) Pittman Rd, Palmer $3,600 Due 1st
Total Rent$13,600
🟡 Priority 2 — UTILITIES (Due by 15th)
VendorFacilityServiceEst. AmountDue
HEA RRCu-5455 Electricity $5,300 15th
City of Kenai RRCu-5455 Water/Sewer $550 15th
HEA Manufacturing Electricity $2,000 15th
Enstar Manufacturing Natural Gas $1,000 15th
City of Kenai Manufacturing Water/Sewer $162 15th
HEA KBR Cultivation Electricity $635 15th
Enstar KBR Cultivation Natural Gas $50 15th
MEA Pittman Electricity $7,000 15th
Amerigas Pittman Propane $800 15th
Total Utilities~$17,497
🔵 Priority 3 — SERVICES & SUBSCRIPTIONS
VendorFacilityServiceAmountFrequency
Alaska Waste 5455 Cultivation Trash $50.92 Monthly
Alaska Waste Manufacturing Trash $331.53 Monthly
Peninsula Refuse KBR Cultivation Trash $51.67 Monthly
Alaska Waste Pittman Trash $153.63 Monthly
Metrc (x4) All Facilities State Tracking $185.96 Monthly
Starlink Manufacturing Internet $290 Monthly
MTA Pittman Internet $186.98 Monthly
ACS Manufacturing Phone $76.37 Monthly
ACS KBR Cultivation Phone/Internet $78.76 Monthly
Total Services~$1,406

✅ Sandy's Daily Checklist

Complete these tasks to keep cultivation running smoothly

🎯 Sandy's Core Role
Compliance & Computer Person
  • ONLY Sandy touches QuickBooks
  • ONLY Sandy makes Metrc manifests
  • Producers focus on producing, counting inventory, tagging — NO manifesting, NO QuickBooks
🌅 Daily Tasks
  • 📋 Prep & instruct crew on daily game plan
    Brief producers on today's tasks. They produce, count inventory, tag product.
    Daily AM
  • 📝 Update menus
    Keep product menus current and accurate.
    Daily
  • Check Metrc for pending manifests
    Review incoming transfers, accept/reject as needed. Verify all packages match manifest.
    Daily
  • Facility walkthrough — 5455
    Check grow rooms, HVAC, dehumidifiers, water systems. Note any issues.
    Daily
  • Review cash on hand
    Count safe, verify against ledger. Note any discrepancies immediately.
    Daily
  • 📬 Check Retail Office Inbox for postal mail
    Open utility bills, identify facility, sort to bins. Photo & route: Mfg→Charlene, KBR Retail→Skylar, KBR Cult→Cash Bag
    Daily
📋 As Needed Tasks
  • Process vendor invoices
    Receive invoice → verify receipt → enter in cash ledger → file copy
    As received
  • 📸 Photo Manufacturing bills → send to Charlene
    Manufacturing utility bills: photo and email to charlene@redruncannabiscompany.com
    When received
  • 📸 Photo KBR Retail bills → send to Skylar
    KBR Retail utility bills: photo and send to Skylar (KBR Retail Manager)
    When received
  • 🌿 KBR Cult bills → Secure cash + bill in payment bag
    For KBR Cultivation: Sandy secures cash and places bill + cash into KBR Cult Cash Payment Bag
    When received
  • Make cash payments to vendors
    Get receipt, record in ledger same day, submit to Charlene
    As needed
  • Create Metrc transfers
    Manifest all outgoing product to retail or wholesale. Verify weights, package counts.
    As needed
  • Coordinate with Torin (Fulfillment)
    Communicate on product availability, transfer timing, special orders
    As needed
📅 Weekly Tasks
  • ✅ Ensure all accounting & orders fulfilled
    Review QuickBooks entries, verify all orders processed, reconcile outstanding items.
    Weekly
  • Weekly inventory reconciliation
    Compare physical counts to Metrc. Flag any variances > 1%.
    Friday
  • Submit weekly cash report
    Summarize all cash payments, receipts, and current safe balance to Charlene.
    Friday
  • Equipment maintenance check
    HVAC filters, nutrient systems, extraction equipment (if applicable)
    Weekly
💵 Biweekly (Every Other Week)
  • 💰 Pay Employees
    Tim will email by payday with payroll details. Process employee payments.
    Payday
📆 Monthly Tasks (1st-5th) — CRITICAL
  • 🏠 Pick up Manufacturing rent (Days 1-3)
    Drive to 12516 Kenai Spur Hwy, collect $4,000 rent funds. Coordinate with cultivation deliveries.
    Days 1-3
  • 💰 Deposit rent into ACG Cash On Hand bin
    Retail Office Safe at 5455 Kenai Spur Hwy. Mark $4,000 incoming in ledger.
    Same day
  • 🏦 Secure Leslie Loan payment ($2,908)
    From ACG Cash On Hand — this is ACG's escrow payment
    After deposit
  • ⚠️ PAY LESLIE LOAN — BEFORE THE 5TH
    First National Bank (Kenai or Soldotna), in person. Account #52402401. Amount: $2,908. DO NOT MISS THIS DEADLINE.
    BEFORE 5th
  • 🏠 PAY PITTMAN RENT — John Emmi
    Secure $3,600 cash. Pay at First National Bank (Kenai or Soldotna), in person.
    Due 1st
  • 🏦 PAY DENALI LOAN — BEFORE THE 10TH
    Secure $5,657 cash. First National Bank (Kenai or Soldotna), in person. Account #52007408.
    BEFORE 10th
  • Verify utility bills received
    HEA, Enstar, MEA (Pittman), City of Kenai — flag any missing
    By 10th
  • Pay utilities before 15th (grouped by vendor)
    See Route Planning tab — all HEA together, all Enstar together, etc.
    By 15th
  • Monthly cash reconciliation
    Reconcile all payments against ledger, submit report to Marc/Charlene
    End of month
  • 📊 Monthly Progress Report
    Compile monthly cultivation progress report. (Template TBD)
    End of month
  • 📑 Gather & pay ALL cult facility bills
    Collect bills for all cultivation facilities, secure cash, pay before due dates.
    Monthly

📋 SOPs & Training

Standard Operating Procedures for cultivation operations

SOP-200.001.001
Cultivation Cash Payment Processing
How to receive, record, and submit vendor payments
SOP-200.001.002
Monthly Rent Payment Procedure
Step-by-step rent payment to ACG LLC and landlords
SOP-200.001.003
Utility Bill Management
Receiving, verifying, and paying utility bills
SOP-200.002.001
Metrc Transfer Management
Creating, accepting, and reconciling Metrc manifests
SOP-200.002.002
Weekly Inventory Reconciliation
Physical count vs Metrc verification process
SOP-200.003.001
Facility Daily Walkthrough
Morning inspection checklist for grow facilities
📚 Training Resources
📖 Employee Manual 🎓 Enterprise Training 📊 Metrc Certification

🏭 Cultivation & Manufacturing Facilities

Monthly expense breakdown by facility

RRCu-5455
Cultivation
5455 Kenai Spur Hwy, Kenai
Rent (ACG)$3,000
HEA Electric$5,300
City of Kenai Water$550
Alaska Waste$51
Metrc$46
Monthly Total $8,947
RRCu-Man
Manufacturing
12516 Kenai Spur Hwy, Kenai
Rent (ACG)$4,000
HEA Electric$2,000
Enstar Gas$1,000
City of Kenai Water$162
Alaska Waste$332
Starlink Internet$290
ACS Phone$76
Metrc$46
Monthly Total $7,906
RRCu-KBR
Cultivation
42106 K Beach Rd, Soldotna
Rent (ACG)$3,000
HEA Electric$635
Enstar Gas$50
Peninsula Refuse$52
ACS Phone/Internet$79
Metrc$46
Monthly Total $3,862
RRCu-Pitt
Cultivation
Pittman Rd, Palmer
Rent (John Emmi)$3,600
MEA Electric$7,000
Amerigas Propane$800
Alaska Waste$154
MTA Internet$187
Metrc$46
Monthly Total $11,787